What scares you about using the cloud?

The nature of computing over the last few years has gone one way and one way only and that is to drive users on the cloud. The software is now offered as a service and machines locally are less powerful with less storage, as your storage is not local anymore and is on the cloud remotely.

Most people are going with the flow and some others are still thinking the old way and have loads of data stored locally. The machines then become infected and data is lost or compromised.

Some companies have to store data locally due to legal requirements or just their processes in-house require it. However, the way the world is going is to store remotely, which allows so many good benefits.

What are the Benefits?

Let us start by looking at some of the benefits of cloud and remote storage: –

  1. The use and accessibility of files and work become easier. Users can drag and drop files etc. to cloud storage drives ion their machines. You don’t have to be technical. The stored data can then be accessed from anywhere in the world.
  2. How about disaster recovery? A backup plan for data has been something us I.T. guys have shouted about for years. Cloud storage drives create an automatic backup of all data stored, taking away the need for you to do it and the costs involved.
  3. Security is always the main argument against using the cloud. However, the best thing about cloud-stored data is that the server data is distributed across redundant servers and the data that is stored in the cloud is safeguarded against any type of hardware failure. Cloud servers also provide automated backups and snapshots in order to make sure that your data is safe.
  4. There are cost savings in using cloud-based data storage as well. No expensive on-site storage solutions that have running costs as well. All this is saved and the cost of cloud storage against it usually means a cost saving. This depends on your company and setup of course.
  5. Data sharing is another great benefit of cloud storage. Files can be shared in-house with colleagues or with clients externally.
  6. Automation of backups etc. is also a massive benefit. Once set up a daily routine isn’t needed locally and this frees up people for other tasks.
  7. Online cloud storage is also a great way to allow staff and clients to collaborate on documents and projects. From anywhere in the world.
  8. File integrity is also another great plus. When working on a cloud-based file you simply save and close. This means we don’t have various copies on various machines. Then trying to sync most recent of them.
  9. The amount of convenience and peace of mind offered by cloud storage system is amazing! Even if you store data on transportable devices like external hard drives or flash drives, some kind of manual intervention and physical handling is required. The data that is stored in a cloud is backed up online and it can be accessed from anywhere. Information is automatically saved as it streams in. There is no need for you to save, label or track information. The convenience of online cloud storage enables you to completely concentrate on your work without getting stressed about data loss.

Conclusion

Online storage and backup are beneficial for all types of businesses. It is a platform that does not require any huge investment and can be actively used in connecting staff and clients. Collaborating and using data smartly. Not to mention less supervision and online activities. Secure in the knowledge that it is all backed up for you and can be accessed from anywhere.

Do you own a NAS and are you looking after it well?

Synology NAS box

Synology, one manufacturer of NAS box’s

A strange question for the uninitiated. What is a NAS and what sort of food does it eat and how should I be treating it?

My focus recently has been all about storage and the space we are each using to store our data. (Whatever that data maybe). From faster drives to access the data to storage solution on the cloud and in the office. It is one of the most important and common questions I am asked.

One solution doesn’t meet everyone’s needs. But a combination of solutions is usually what people use and sometimes chaotically with no thought on how this will progress and what the strategy is or should be.

So what is a NAS?

Well, it isn’t a small creature that keeps you company and helps with your storage and access to data. Well, that is not completely true it does allow storage and access to data in various ways and will cleverly backup said data in different ways. NAS stands for Network Attached Storage. A system of storage media that is attached to your network at home or work. Over the years this type of storage has become more and more intelligent and can literally be a self-contained computer system that runs all your data and data access. It can be a small unit to a much larger unit. Various companies make them and they are, well what can I say I am biased, brilliant.

I have used one for business for over 8 years now and it has served me well. I can store data on it and it has internal drives that automatically backup to each other creating what is called a mirror of my data. I also can, and have configured it to back up to a cloud drive and have chosen the important data to back up in this way. So I have offsite data as well.

The NAS unit allows me to access it remotely over the Internet, (Through a secure connection), so my own personal cloud drive with access. I can add users and give them a proportion of the space and they can store their data there and we can collaborate on data.

Benefits

This is a lower costs system to having a fully-fledged file server in your office and still allows multiple access by users and storage and remote access. It has a configuration panel that is easy to understand and configure. An admin is appointed and can add users, block users and configure all the aspects of the system. The amount of storage is up to you and your budget. But it can be easy to handle and allow for expansion to a cloud drive or even to add extra space at the NAS unit itself.

Remember the biggest asset to any business is data and the importance of data and how easy it is to access it and collaborate using it is important.

So if you are considering storage and where it all goes?